How to Make a Call Sheet

how to make a call sheet

Whether it’s a video or a still production, a commercial or editorial production, there will always be one very important document that will be shared prior to the shoot -- a call sheet. A call sheet is a document that will show the who, what, where, the schedule, etc. for each production day. Although every single shoot requires different needs thus requiring different information on a call sheet, we will breakdown the most common ones below. This is a great template by Studio Binder for review.

Header

Includes:

  1. Production Logo

  2. Production Date (and “Day X of Y” if applicable)

  3. Highest ranking people (Producer) with contact information

  4. Nearest hospital to set

  5. Parking information

  6. Weather

  7. Food Breaks

  8. Earliest Call Time

Shot Schedule

Includes:

  1. Breakdown of scenes

  2. Scene breakdown may include talent, location, page # of script, day or night shot, etc.

  3. Lunch breaks

  4. Load in and out

  5. Company moves

Call Times

Includes:

  1. Crew

  2. Client

  3. Actors or Talents


Tips:

  1. Each production day requires a new call sheet with updated information on times, locations, crew, cast, and schedule.

  2. Call sheets should be catered specifically for different receivers -- cast, crew, client, etc., especially since information like contact numbers/emails are listed and perhaps, confidential locations are of concern.

  3. Send a call sheet around 2 days to 24 hours before the production date.

  4. Cast members should always be called half an hour to an hour after crew is called

  5. Factor in a few minutes of breakfast if it’s an early call time.

Here are several templates we approve: