Whether it’s a video or a still production, a commercial or editorial production, there will always be one very important document that will be shared prior to the shoot -- a call sheet. A call sheet is a document that will show the who, what, where, the schedule, etc. for each production day. Although every single shoot requires different needs thus requiring different information on a call sheet, we will breakdown the most common ones below. This is a great template by Studio Binder for review.
Production Date (and “Day X of Y” if applicable)
Highest ranking people (Producer) with contact information
Nearest hospital to set
Earliest Call Time
Breakdown of scenes
Scene breakdown may include talent, location, page # of script, day or night shot, etc.
Load in and out
Actors or Talents
Each production day requires a new call sheet with updated information on times, locations, crew, cast, and schedule.
Call sheets should be catered specifically for different receivers -- cast, crew, client, etc., especially since information like contact numbers/emails are listed and perhaps, confidential locations are of concern.
Send a call sheet around 2 days to 24 hours before the production date.
Cast members should always be called half an hour to an hour after crew is called
Factor in a few minutes of breakfast if it’s an early call time.
Here are several templates we approve: